HEALTH AND SAFETY STATEMENT OF POLICY
It is the policy of Larkhall Primary Campus to maintain high health and safety standards in order to protect pupils, members of staff, visitors or others who may be affected by school activities. The school operates within the overall health and safety policy of the London Borough of Lambeth, which specifies required standards of health and safety for schools.
Responsibilities of the Governors
The school governors have responsibility for keeping under review standards of health and safety within the school. Where deficiencies are identified the governors have responsibility for ensuring that corrective action is taken. The governors also have particular responsibility for:
- Ensuring that decisions of the governing body take account of, and comply with, the health and safety policy of the Education Directorate;
- Ensuring that sufficient resources are allocated to meeting the mandatory minimum standards of the Education Directorate Health and Safety Policy and any legal requirements relating to health and safety;
- Ensuring that health and safety standards in the school are monitored and reviewing the standards achieved by considering reports from the Head Teacher at least every term;
- Ensuring that school premises, building and equipment for which they are responsible, are adequately maintained and inspected so as to ensure the health and safety of staff, pupils, visitors and contractors who may visit, use or work on the premises;
- Ensuring that where contractors are engaged to undertake work on school premises or buildings, an adequate assessment of the prospective contractors involved is undertaken in order to ensure that any contractor selected has adequate resources and competence to undertake the work safely and without putting the contractor’s employees, or school staff, or pupils at risk;
- Ensuring that where volunteers are used to give assistance to the school activities, or undertake work in school premises, such work is adequately planned, organised and supervised. Also ensuring the volunteers used have sufficient competence so as to ensure the health and safety of both of those undertaking the work and anyone who may be affected by it.
The Head Teacher has overall responsibility for the day to day management of health and safety in the school. In particular, the Head Teacher has the following responsibilities:
- To ensure that the health and safety standards detailed in Lambeth Health and Safety Management Manual are implemented and maintained at the school;
- To ensure that the school staff receive adequate health and safety training appropriate for their responsibilities;
- To ensure that staff are adequately consulted on health and safety matters either through the school safety committee, or directly, and that staff to be allocated health and safety responsibilities are adequately consulted on the type and nature of the duties allocated;
- To ensure that the standards of health and safety are formally monitored and that a health and safety report covering the minimum items specified in the Lambeth Health and Safety Management Manual is presented to the governors at least every term;
- Attend any required health and safety training provided by the school or the Council;
To ensure that health and safety monitoring and inspection arrangements, meeting the minimum standards specified in the Lambeth Health and Safety Management Manual, are implemented;
- To ensure that where new staff are recruited, the selection process takes adequate account of the training and competence of the prospective staff member to undertake the work safely, having regard to the degree of supervision they will receive;
- To ensure for any off-site event or trip, organised by, or on behalf of, the school, that adequate arrangements are made for the supervision of the pupils involved. Safety of the staff and pupils and that these arrangements must at least meet any minimum standards specified by the Education Directorate;
- To ensure that, where required, school specific risk assessments are undertaken and recorded;
- To ensure that health and safety requirement identified, either in the school specific risk assessments or in relevant Education Directorate risk assessments, are implemented;
- To ensure that adequate arrangements for first aid, both on school premises and on school outings, or activities, in accordance with the Education Directorate guidelines.
The Premises Manager will have responsibility for overall planning and organisation of fire safety matters within the school. In particular he will;
- Ensure that fire precautions in the school premises are maintained in accordance with the standards detailed in the Lambeth Health and Safety Management Manual and that practice fire evacuation drills are undertaken at least every term;
- Ensure that all staff are aware of their particular responsibilities in the event of fire;
- Ensure that there are arrangements made for nominated members of staff to call the fire brigade and meet them on arrival;
- Ensure a check is made at least every term that the inspection and maintenance arrangements for fire alarm and detection systems, emergency lighting, and fire extinguishers are being undertaken correctly and that a report is provided to the Head teacher on the results of this check.
The Head Teacher delegates responsibility for the day to day management of health and safety in the school to the Premises Manager; ensuring that the site is safe for children and adults to use.
The Premises Manager is responsible to the Head Teacher for:
- Ensuring that fire equipment and systems are adequately maintained and tested in accordance with the standards specified in the Lambeth Health and Safety Management Manual and that records are kept;
- Acting as the school representative in any dealing with contractors who are to work at the school;
- Assisting the school to assess the competence of any contractors who it is intended to use for undertaking work at the school, and monitoring the standards of health and safety whilst the work is undertaken;
- Ensuring that the day to day maintenance of the school premises is undertaken and that serious deficiencies which cannot be quickly corrected are notified to the Head Teacher;
- Ensuring that statutory inspections of school plant, equipment and systems are undertaken in accordance with the Directorate policies and procedures and that any corrective action identified as necessary is promptly implemented and the required records are kept;
Ensuring that inspections of portable electrical equipment, the fixed electrical installation, ladders, stepladders, playground equipment and gas equipment are undertaken in accordance with the standards in the Lambeth Health and Safety Management Manual and that records are kept;
- Ensuring that any necessary statutory inspections of lifting tackle, pressure vessels and exhaust ventilation equipment are undertaken and records kept;
- Arranging any necessary corrective action identified by health and safety inspections detailed above;
- Maintaining a register of dangerous and hazardous substances used or stored by the Premises Manager at the school and ensuring that this register contains copies of up to date material safety data sheets;
- Ensuring relevant work is undertaken and controls maintained in accordance with the appropriate COSHH assessments;
- Ensuring that weekly walk through inspections of the standards of housekeeping in the school premises are undertaken and that deficiencies which cannot be promptly corrected are reported to the Head Teacher;
- Ensuring that he only undertakes work that is within his training or competence and, in particular, that he does not undertake work on roofs, scaffolding, or in confined spaces such as drains or tanks, unless he is both trained and authorised to do so.
- Maintaining the school accident book and arranging for statutory accident reports to be completed in accordance with Directorate guidelines and Borough advice and guidance;
- Ensuring that a record of practice fire evacuation drills is kept, showing the date of the fire evacuation and the time taken to evacuate the premises;
- Ensuring that there is a nominated person and deputy for calling the fire brigade in the event of fire and that a clear notice of the procedure for calling the fire brigade is displayed;
- Ensuring that assessments are undertaken of display screen equipment workstations used in the school employed staff and that records of the assessments are kept;
- Ensuring that eye and eye sight tests are offered to school staff who are regular users of display screen equipment, in accordance with the Council’s policy;
- Ensuring that records are kept of pupils undertaking school trips and outings, together with the names and responsibilities of supervising staff accompanying the pupils;
- Ensuring that where school visits or holidays involving adventure activities are planned, written confirmation and evidence, included a current licence is held for the activities involved, is obtained from the centre involved.
- Maintaining records of health and safety training undertaken for school staff;
- Maintaining a list of staff trained to undertake risk assessments required for manual handling, display screen equipment, the use and storage of hazardous substances and general risk assessments;
Teachers within the school have a responsibility for the health and safety of themselves and pupils under their control. In particular teachers are responsible for:
- Undertaking lessons and school activities in accordance with any national, Council or school guidelines relevant to the health and safety of the staff and pupils;
- Ensuring that they are familiar with the school fire procedure and their role in it;
- Maintaining good standards of housekeeping and cleanliness in the activities under their control;
Ensuring where pupils need to wear any protective clothing or equipment for particular lessons or activities, that the use of such clothing or equipment is rigorously enforced;
- Ensuring that any special equipment for which they have particular responsibility is maintained in a safe condition and is suitable for the purpose for which it is used;
- Ensuring that there are health and safety considerations in relation to a particular lesson or activity, the lesson plan addresses these issues and is adhered to;
- Ensuring that any off-site outing or activity for which they are responsible, only takes place following written authorisation by the Head teacher and in accordance with a plan which specifies an adequate level of supervision and health and safety arrangements to ensure that pupils or others are not put at risk;
- Attending any required health and safety training provided by the school or the Council;
- Undertaking, as required by the Head Teacher, any formal health and safety monitoring or inspections, in order to assist the school to maintain adequate health and safety standards;
- Reporting, promptly, any deficiencies in health and safety standards they are not able to correct, either to the Head Teacher, or the Premises Manager as appropriate.
Other School Staff
All school staff have a responsibility for undertaking their work in accordance with any instructions or training provided by the school or the Council and for drawing to the school’s attention any equipment or situation which could create a danger to themselves or others. All staff are required to ensure their work is carried out in a way which avoids risks to themselves or others.
All pupils at the school are required to act in accordance with any school health and safety rules and procedures and not to behave in a way which would put themselves or others in danger. Pupils are also required not to interfere with, or misuse, any safety or fire equipment.
Standards and Guidance:
Mandatory common standards and guidance are contained in the Lambeth Health and Safety Management Manual, which gives information on a number of health and safety issues of relevance to the school. Where internal guidance does not cover a specific issue, the school will adopt the practices or standards recommended in Health and Safety Executive, or Department of Education publications, or relevant British or European Standards.
Competent Professional Health and Safety Support and Assistance:
Competent advice on health and safety issues is available to the school through the Health and Safety Lead Manager at the Lambeth Education Directorate.
Health and Safety Committee
The school health and safety school group will be chaired by the Head Teacher and will meet at least one per term.
Fire Safety and Fire Procedure
The fire procedure is displayed on the notice boards and next to fire alarm call points. New members of staff will be instructed in the fire procedure and their responsibilities by the fire safety manager, or a member of staff nominated to deputise for the fire safety manager, on their first day of employment.
Fire evacuation drills will be held at least once a term. Fire extinguishers and the fire alarm system are subject to regular inspection and maintenance, which is organised by the Premises Manager.
Self-closing fire doors are provided in the school to delay the spread of fire and smoke and must not be wedged or left open. Such doors are labelled ‘fire door keep shut’. Automatic fire doors are also provided which will shut in the event of the fire alarm being actuated. Such doors are labelled ‘automatic fire door keep clear’.
The Fire Safety Manager holds a copy of the fire safety risk assessment for the school. Included with the fire safety risk assessment is the overall fire safety plan for the school, which designates responsibilities to individual members of staff.
Accidents and First Aid
Any injuries to pupils or staff must be reported to a first aider, who will ensure that appropriate action is taken. Records of such injuries must be entered in the accident book. The first aiders to whom they are allocated maintain the contents of first aid boxes. The school secretary will report accidents, ill health conditions and dangerous occurrences that fall within statutory reporting requirements, in accordance with Council procedures.
Standard arrangements exist for the assessment of competence and the control and monitoring of contractors. The school also has a standard set of rule for contractors, which are notified to the contractor, and form part of the contractual arrangements. These arrangements are documented in the Health and Safety Management Manual and are operated by the Premises Manager, or another member of staff, who has been allocated to deputise for this role. Where staff or pupils become aware of dangers caused by contractors, these should be immediately reported to the Premises Manager.
Health and Safety Training
Staff will be provided with adequate Health and Safety training appropriate for their responsibilities.
School Trips and Visits
Off-site visits and trips will only be undertaken where a written plan for the trip, the health and safety arrangements and the level of supervision has been produced and approved by the Deputy/Head Teacher.
School and Pupil Security
A risk assessment has been undertaken for the school to establish the necessary security measures required for pupil safety. The Education Directorate implements these measures on a programmed basis. All staff and pupils are required to assist in maintaining good standards of security on school premises.
No smoking is allowed on school premises.
Medical Suitability for Work and Medical Arrangements
Pre-employment medical surveillance is undertaken for all new staff, usually by means of a confidential questionnaire, by the Occupational Health Medical Adviser. Confidential medical details are held in the strictest confidence and will only be disclosed to the school with the prior consent of the staff member. However, information such as restrictions on particular types of work, or special precautions necessary for health and safety reasons, will be provided to the school to avoid putting the employee or others at risk.
Where a staff member becomes pregnant or suffers from an ill health condition which is likely to affect their work, they should notify the school as soon as possible to enable any special precautions needed to be implemented. Arrangements will be made for an assessment to be carried out.
Evening Events and Use of School Premises by External Bodies
Where events are planned to take place out of normal school hours, within school premises, this must be authorised by the Head Teacher and a health and safety plan for the event will be drawn up by the Fire Safety Manager (Premises Manager), in conjunction with the teacher responsible for the event, or with the external body responsible for the activity. The health and safety plan will particularly address fire safety issues, the safety of equipment brought on to the premises, first aid arrangements and any arrangements for serving food.
Where a number of events of the same type are held, one plan covering all the events may be used. Where external bodies are responsible for the event, or activity, then the relevant requirements of the health and safety plan will be agreed, in writing, with the body concerned as a condition of using or hiring the premises.
All School Lettings are managed by the School Business Manager and Head Teacher. The full Governing Body will receive, consider and approve the Charging and Lettings Policy for the school. The full Governing Body should also consider and agree the scale of charges for lettings. Both shall be reviewed and approved annually
Aims of letting
The aims of letting the school premises are:
- The school believes that its premises can play a major role in the community by providing a variety of accommodation and facilities for the general public
- to generate income for the school.
- 1st and 2nd Floor Hall (Main School)
- Lower School Hall
- Outdoor Space (Playground, Car park etc)
The hire of the above will start from 4pm during term time and will cease at 10pm, during the weekdays and weekends from 9.00am – 10.00pm (this is negotiable)
- Hire charges are per hour
- Full payment including the refundable deposit of £250.00 is required 1 week before the letting unless it is an ongoing booking where the school will issue an invoice
- Hire of items of furniture and other resources can be arranged at a small cost
- Smoking is not prohibited don the school site
- Hirers must leave the premises how it was found
- As the school is situated in a residential area the hirer must leave on time with the noise level at a minimum.
The premises shall be made available for any non-political, education, social and/recreational purpose providing that the hirer:
- Is capable of meeting the rental charges
- Can be reasonably expected to act with due care and caution towards the premises and the equipment contained therein.
- Will upon request leave a deposit of £250.00 to guard against loss and damage of equipment
- The hirer shall not use the premises for any purpose other than that described in the Provisional Booking Confirmation
- The hirer shall make no permanent alteration to the structure or decorative condition of the hired premises. Upon the termination of the hire period removes all materials belonging to them.
The Decision to Let
The ultimate decision to let the school premises remains with the governing body. The governing body has the right to veto any let it does not consider suitable or which may be detrimental to the effective running of the school or its reputation.
The school does not hold a licence. Consumption of alcohol is strictly prohibited onsite unless otherwise stated on your booking form. Anyone caught consuming alcohol on site without prior agreement will lead to removal from the site and may affect future hiring for the hirer.
Opening and Closing
Opening and closing the school is the responsibility of the schools Premises staff
Declaration of interest
Any member of the governing body who has connection with or an interest in the application for the let of the school must declare this interest. That person must not take part in any of the decision on the granting of that let.
The Head Teacher, Business Committee or Governing Body may levy charges for miscellaneous services up to the cost of providing such services e.g. for providing a copy of an OFSTED report.
The safety and maintenance o the school electrical installation is of great importance in order to ensure the health and safety of pupils and staff. The fixed electrical installation will be subject to an electrical inspection and test by an NICEIC contractor at least every five years and this will be organised by the Premises Manager who will keep records of the inspection. Any deficiencies identified by the inspection will be promptly corrected, or, where this is not possible, the relevant part of the installation will be electrically isolated.
All portable electrical equipment and equipment connected to the electrical installation by means of a plug and socket, will be subject to a combined electrical inspection and test at specified intervals and labelled with the date of inspection and a date of the next inspection due. The Premises Manager will be responsible for organising these tests, using and NICEIC electrical contractor. Mains powered electrical equipment belonging to staff or pupils must not be used on school premises unless it has been electrically inspected and tested.
Work on the electrical installation, or minor repairs such as changing bulbs or tubes in lighting units, will be organised or undertaken by the Premises Manager. Such work will only be undertaken when the relevant part of the installation has been isolated.
Volunteers will not be permitted to undertake work on the electrical installation or repairs to portable electrical equipment unless they are an NICEIC approved contractor and can provide a Certificate of completion when the work is finished. Pupils and staff will not be permitted to undertake work on the fixed electrical installation of the building.
Where pupils are involved in arranging lighting or stage electrical equipment (including electrical supplies for amplifiers or musical instruments) for school plays, discos or similar events, then such equipment must have been subject to a combined electrical inspection and test during the past twelve months and the electrical supply to the equipment must be routed via a 30mA residual current circuit breaker. Pupils must only change bulbs in such equipment when they have been authorised to do so by a teacher responsible for the activity and then only when the equipment has been electrically isolated.
Where portable mains electrical equipment is to be used outside the school buildings, this will only be permitted if the equipment has been approved by the Premises Manager as suitable for the intended use and it is adequately protected from mechanical damage, the weather, contact or splashing with water and is in any case protected by a 30mA RCD.
Work at Heights
Work at heights, necessitating the use of ladders, step ladders exceeding 3 metres in height or in areas where there is a risk from falling, will only be undertaken by, or when approved by, the Premises Manager. School pupils must not be permitted to undertake work at heights (for example when arranging lighting for plays or similar events) unless there is safe and secure access to the area where the work is undertaken and guard-rails and toe boards are provided to physically prevent a fall.
Work on Maintenance of Improvement of School Premises or Facilities by Volunteers
The school relies on, and greatly appreciates, assistance from parents or other volunteers in support of school activities. Where, however, work on school buildings or facilities is proposed to be undertaken by volunteers, a health and safety plan will be developed in conjunction with the Premises Manager, to ensure the work can be undertaken safely. The health and safety plan must show how the work is to be supervised, the competence and experience of those involved and any necessary health and safety arrangements for the work.
Health and Safety Inspection, Monitoring and Auditing
In order to ensure that health and safety standards are maintained and deficiencies are identified, a system of regular monitoring and inspection operates at the school and is coordinated by the Head Teacher.
Inspections will be undertaken once a term and will cover each area of the school. A team consisting of the Head Teacher and the Premises Manager will undertake the inspections. The SLT will review the inspection reports and necessary actions followed up. Where problems identified by inspections cannot be satisfactorily resolved at school level the Head Teacher would raise the matter with the Education Directorate.
The governors meeting will also receive from the Head Teacher a health and safety report including details of at least the matters specified for such reports in the health and safety management manual.
The Education Directorate will undertake periodic health and safety inspections and where necessary audits at least every three years and will receive a health and safety report from the Head Teacher at least every term. Reports on Education Directorate Health and Safety Inspections/Audits will be provided to the governors for consideration and action.
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